Privacy notice: Financial Assessment for Disabled Facilities Grant (DFG) Applications

Your Personal Data

Who we are

We are South Ribble Borough Council, and your privacy is important to us. We aim for full transparency on how we gather, use, and share your personal information in accordance with the General Data Protection Regulation.

If you have any concerns about how the Council is handling your personal data, these can be raised with the Council's Data Protection Officer:

South Ribble Borough Council
Civic Centre
West Paddock
Leyland
Lancashire
PR25 1DH

Email: info@southribble.gov.uk

We keep our privacy notice under regular review, and we will place an updated version on this page. This will help ensure that you are always aware of what information we collect and how we use it.

What we need

We will collect basic personal data about you which may include but not limited to:

• full name
• address including postcode
• date of birth
• telephone number
• email address
• National Insurance Number
• employer details
• sources and amounts of income and capital
• financial circumstances
• health information
• expenditure details
• Power of Attorney details
• information relating to other persons in your household
• bank details
• dates of occupation
• details of your landlord and the amount of rent paid.

Why we need it

The Council uses your personal information in order to establish your eligibility for Disabled Facilities Grant under the provisions of the Housing Grants, Construction and Regeneration Act 1996.

The processing of your information is necessary for compliance with the legal obligations contained in the Act. We will not be able to process your application for Disabled Facilities Grant without this information.

We will also keep contact telephone numbers and e-mail addresses so that we can contact you.

What we do with it

Your personal information will be treated as confidential, but it may be shared with other Council services in order to ensure our records are accurate and up-to-date, and to improve the standard of the services we deliver. We will only use your information in ways which are permitted by the General Data Protection Regulation and the current UK Data Protection law.

We may share your information with other teams in the Council such as Council Tax, Housing Services and Corporate Investigations in order to provide our services, carry out public tasks, to keep our records up to date, for law enforcement and to protect public interests.

This may include other local authorities and government departments or agencies carrying out their public tasks, such as employers, Lancashire County Council, Department of Work and Pensions, Her Majesties Revenues and Customs.

We will not share your information unless the law allows or requires us to do so.

We have a Data Protection regime in place to oversee the effective and secure processing of your personal data. View more information on data protection

The Council may also use your information for the purpose of performing any of its statutory enforcement duties. It will make any disclosures required by law and may also share your information with other bodies responsible for detecting/preventing crime including fraud or auditing/administering public funds.

There is also information about your computer hardware and software that is automatically collected by South Ribble Borough Council. This information can include: your IP address, browser type, domain names, access times and referring Web site addresses. This information is used by South Ribble Borough Council for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the South Ribble Borough Council Website.

We will not disclose your personal information to third parties for marketing purposes.

We may share your data with Chorley Council as part of shared arrangements for the financial assessment of Disabled Facilities Grant applications.

Website information

South Ribble Borough Council encourages you to review the privacy statements of Web sites you choose to link to from South Ribble Council so that you can understand how those Websites collect, use and share your information. South Ribble Borough Council is not responsible for the privacy statements or other content on Websites outside of the South Ribble Borough Council family of Web sites.

What are your rights

You have the right to:

• request a copy of your information (known as a subject access request)
• request rectification or erasure of your information
• request a restriction on the processing of your information
• object to processing of your information
• complain to the Information Commissioner's Office about the way the Council processes your information
• set your browser to remove or reject cookies before using South Ribble Borough Council's website

If you require further information about the use of your data or would like to exercise any of the above rights, please contact: Data Protection Officer, South Ribble Borough Council, Civic Centre, West Paddock, Leyland, Lancashire, PR25 1DH

Transferring information overseas

Your information will not be stored or shared outside the UK.

How long we keep your information

We will keep your information for as long as it is required by us or other regulatory bodies, in order to comply with legal and regulatory requirements or for other operational reasons.

All paper records containing your personal information will be held securely until destroyed.

For further information on our policy for retaining personal information, you can request to see our retention guidelines.

Website information

South Ribble Borough Council encourages you to review the privacy statements of Websites you choose to link to from South Ribble Council so that you can understand how those Websites collect, use and share your information. South Ribble Borough Council is not responsible for the privacy statements or other content on Websites outside of the South Ribble Borough Council family of Websites.

Use of Cookies

The South Ribble Borough Council's Web site use "cookies" to help you personalise your online experience. A cookie is a text file that is placed on your hard disk by a Website via your web browser. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you.